Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009.
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Privacy policy
This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR.
Your personal information
Collecting data
The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well being purposes, including research. We retain ILR learner data for 3 years for operational purposes and 66 years for research purposes.
For more information about the ILR and the data collected, please see the ILR specification at
www.gov.uk/government/collections/individualised-learner-record-ilr.
Sharing data
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter at
www.gov.uk/government/organisations/department-for-education/about/personal-information-charter and the ESFA Privacy Notice at www.gov.uk/government/publications/esfa-privacy-notice.
Getting in touch
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
Using our online contact form www.gov.uk/government/organisations/department-for-education/about/personal-information-charter By telephoning the DfE Helpline on 0370 000 2288
Or in writing to:
Data Protection Officer, Ministerial and Public Communications Division, Department for Education,
Piccadilly Gate, Store Street,
Manchester, M1 2WD If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF.
You can also call their helpline on 0303 123 1113
or visit www.ico.org.uk
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Student Declaration
- I declare that, to the best of my knowledge, the information I have provided is correct and that should my circumstances change (including my eligibility for concessionary fees) I will notify the College immediately.
- I confirm that I have received appropriate advice and guidance on the choice and suitability of my learning programme and have been given the opportunity to obtain and read the course outline.
- I give permission for the College to check my PLR (Personal Learner Record) for my prior qualifications on the LRS (Learner Records Service) as part of my enrolment.
- I undertake to attend regularly and punctually all courses for which I enrol, act in accordance with the College’s policies and regulations and follow instructions issued by College staff.
- I have read and understood the policy on fees, refunds and transfers.
- I understand that the College reserves the right to change tutors, reschedule, cancel, close or combine courses if necessary.
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Terms & Conditions and Privacy Notice
- Full details of how Morley processes personal information and your rights concerning that information are set out in the College’s Privacy Notice available on our website at www.morleycollege.ac.uk/privacy-notice
- This privacy notice is issued by the Education and Skills Funding Agency (ESFA) on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).
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The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data to the ESFA each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money distributed through the ESFA is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.
We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr
ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.
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For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter (https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter) and the DfE Privacy Notice (https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education)
If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:
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Using our online contact form https://form.education.gov.uk/service/Contact_the_Department_for_Education
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By telephoning the DfE Helpline on 0370 000 2288
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Or in writing to: Data Protection Officer, Department for Education (B2.28), 7 & 8 Wellington Place, Wellington Street, Leeds, LS1 4AW
If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk -